Artisanal Solutions / By trade / Software for Coffee Roasters

For coffee roasters

Software for small coffee roasters

Subscriptions that renew on roast day, green coffee by the bag, and cafes that need their order on time. We set up subscriptions, inventory, shipping and wholesale for small roasters.

Get a plan and a priceSee how it works

Built for coffee roasters. Set up for you, on the tools you already use.

Roast day
To roast2
Ethiopia Guji, 24 lb18 subscriptions, 6 wholesale
House espresso, 40 lbCafe orders
Resting1
Colombia Huila, 18 lbRoasted MondayPacks Wednesday
Packed1
62 subscription bagsLabels printedReady
Shipped1
Monday ordersTracking sentIn transit
Built around your roast schedule and the tools you run.

Where roasters start

  • Subscriptions

    Subscriptions that renew on roast day

    Renewals line up with your roast schedule, subscribers can skip or swap coffees, and the roast list adds up on its own.

    • Renewals timed to roast day
    • Skip, swap and pause
    • Roast list from subscription counts
    Clubs and subscriptions

  • Inventory

    Green coffee in, roasted bags out

    Green coffee by lot and pound, roast loss recorded, and bags counted as they are packed, so you buy the next sack before you run out.

    • Green coffee by lot
    • Roast loss per batch
    • Bags and valves on reorder points
    Inventory and lot tracking

  • Wholesale ordering

    Cafes reorder on their own

    Cafes and offices order from a portal with their pricing and delivery day, and standing orders land on the roast list.

    • Standing weekly orders
    • Account pricing and terms
    • Statements sent on schedule
    Wholesale ordering

  • Shipping

    Out the door days after roasting

    Labels printed at commercial rates from every channel, with roast dates on the bag and tracking sent automatically.

    • Discounted USPS and UPS labels
    • Roast date on every label
    • Tracking emails on their own
    Shipping and fulfillment

Works with what you already run

Already on one of these? We work with what you have before suggesting a switch.

  • Shopify
  • Recharge
  • Skio
  • Cropster
  • Square
  • ShipStation
  • Pirate Ship
  • Klaviyo
  • QuickBooks Online

See what this looks like for your business

Tell us what you make. We send back a short plan and a price.

Get a plan and a price

How it works

  1. Tell us what you make

    What you make and what you use now. A spreadsheet and a Square account is a fine answer.

  2. Get a short plan

    Keep this, replace that, connect these, and the cost.

  3. We set it up

    Setup and migration done for you. You approve before anything goes live.

  4. Run it or hand it off

    Take it from there yourself or keep us on for the upkeep.

A good fit if

  • Subscriptions renew on random days and wreck the roast plan
  • You track green coffee in a notebook
  • Cafes text their orders

Questions

What is the best subscription app for a coffee roaster on Shopify?

Recharge and Skio are common choices. The right one depends on how many subscribers you have and whether customers can swap coffees. We set up the app, the roast-day schedule and the renewal emails.

How do roasters track green coffee inventory?

By lot and by pound, with roast loss recorded so each roast turns into the right number of bags. Roasting software such as Cropster tracks green inventory, and we connect it to your store.

How should a small roaster ship coffee?

Valved bags in a small box ship well by USPS or UPS ground. Ship within a few days of roasting and print the roast date on the label.

Can I sell my coffee on Madeline's?

Yes. Madeline's lists independent roasters on commission, and its Coffee Club buys from roasters at wholesale.

Get a plan and a price

Tell us what you make and what you use today. A spreadsheet and a Square account is a fine answer. We reply by email with what we would keep, what we would change and what it costs.

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