Artisanal Solutions / Billing, Invoicing & Payments

Billing and payments

Invoicing and payments for farms and food makers

Wholesale accounts, restaurant deliveries, CSA shares and market sales all get paid differently. We set up one place where invoices go out, payments come in and overdue accounts get a reminder.

Get a plan and a priceSee how it works

Built for farmers and makers. Set up for you, on the tools you already use.

Updated

Invoice
Invoice 1042Main St Market
Strawberry jam, 4 cases$216
Wildflower honey, 2 cases$192
Delivery, Wednesday$0
Due Nov 30, net 30$408
Sent
Yours is built around your accounts and the tools you run.

Terms and reminders

Overdue accounts get a reminder without you writing it

Each account has its terms, standing orders invoice themselves, and reminders go out on a schedule you set.

What happens to an invoice
  1. Invoice sentOn the account's terms, with a pay link
  2. Day 7Friendly reminderAutomatic
  3. Day 21Second reminder, late fee notedAutomatic
  4. Paid by bank transferRecorded in your booksPaid

Payments

Cards, ACH and tap to pay with one account

The same account takes payment on an invoice, online and at the market, and every payment lands in your books.

Ways to pay
MethodWhereStatus
Card Invoice, store, market On
ACH bank transfer Invoice On
Tap to pay Market, delivery On
Paper check Logged by hand Allowed

Works with what you already run

Already on one of these? We work with what you have before suggesting a switch.

  • Square Invoices
  • QuickBooks
  • Wave
  • FreshBooks
  • Zoho Invoice
  • Stripe
  • PayPal
  • Venmo
  • Zelle
  • Melio
  • Bill.com

What is included

  • Invoicing set up with your price lists, terms (net 15, net 30, COD) and recurring invoices for standing orders

  • Card, ACH and tap-to-pay accepted everywhere you sell, with the fees compared so you are not overpaying

  • Automatic reminders and late fees, statements for each wholesale account

  • Everything flowing into your accounting so nothing is entered twice

See what this looks like for your business

Tell us what you make. We send back a short plan and a price.

Get a plan and a price

How it works

  1. Tell us what you make

    What you make and what you use now. A spreadsheet and a Square account is a fine answer.

  2. Get a short plan

    Keep this, replace that, connect these, and the cost.

  3. We set it up

    Setup and migration done for you. You approve before anything goes live.

  4. Run it or hand it off

    Take it from there yourself or keep us on for the upkeep.

A good fit if

  • Restaurants owe you money and you are not sure how much
  • You invoice from Word templates
  • You want to accept cards at the market and online with one account

Questions

What is the best invoicing software for a small farm or food business?

If you already use Square or QuickBooks, their invoicing is usually enough. Wave is free and fine for a few invoices a month. We set up the one that connects to your books.

Can restaurants pay by bank transfer?

Yes. ACH costs less than cards on larger invoices, and buyers can save a payment method for standing orders.

Can I set net 30 terms for some accounts and not others?

Yes. Terms are set per account, with reminders and late fees that follow them.

Get a plan and a price

Tell us what you make and what you use today. A spreadsheet and a Square account is a fine answer. We reply by email with what we would keep, what we would change and what it costs.

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